A function refers to any type of event that is held for a special occasion.
They can include things like charity fundraisers, lectures, workshops, networking events, product launches and fashion parades.
When it comes to planning a function there are many things that you will need to take into consideration.
This article provides some top tips on how you can go about planning and hosting the perfect function.
Set a Date The first step is to set a date for your function.
Be sure to plan your event with plenty of time in advance, so that you have enough time to organise and book the venue, caterers and entertainment.
This will also give your guests plenty of advance warning for the event, so that they can keep that date free.
Guestlist Now it's time to think about how many guests you want to invite.
Write down the names of all the people who you would like to attend, and remember to include 'plus 1s' so that your guests will be able to bring along a partner, friend or family member if they choose to do so.
If this is a ticketed event then you should realistically estimate how many people you think will purchase tickets.
Venue The venue is one of the most important aspects of your function.
Make sure that your venue is big enough to accommodate all of your guests.
It should also have all of the furniture to seat your guests for dinner if it is required.
You can find suitable venues in your area by searching for them online.
It is always worth visiting the venue in person to make sure that it is what you are looking for.
Decorations The decorations should reflect the theme of the function, and they should also complement the style of the venue that you are holding it in.
If you are seating people on tables, then you can include some table decorations, such as candles, floral centerpieces, tablecloths and table runners.
Other decorations include balloons, streamers, special lighting, bunting and flowers.
Food The type of food you arrange should depend on what type of event you are organizing.
If it is a sit down dinner then you will need to hire a catering team to prepare and serve the meal for you.
Be sure to ask your guests if they have any special dietary requirements so that you can pass the information on to the caterers.
If you are not hosting a full dinner, then you should still have some snacks and drinks available for your guests.
You can arrange for waiters to serves canapes and champagne to guests throughout the event.
Entertainment What entertainment is going to be provided at your function? Many people choose to have a live band, or a singer to perform several songs.
Other options can include DJs, dancers and guests speakers.
You will also need to arrange that any special equipment, such as projectors or PA systems are to be in place before the function begins.