- The main difference between a civil secretary and other types of secretaries relates more to whom the civil secretary serves than the job description. Civil secretaries perform typical clerical functions. In most cases, however, civil secretaries provide these functions to local civil administrators, which include police, court and other city administrative officials.
- Civil secretaries perform and administrate the office's administrative activities. They store, retrieve and integrate information to staff members.
- Civil secretaries may also manage travel arrangements for office staff and visitors.
- Civil secretaries draft and keep track of correspondence between staff members and individuals outside the office.
- Civil secretaries must be competent in a variety of office technology. Such technology includes electronic mail, fax machines, telephone and video conference systems, as well as photocopiers and scanners.
- The minimum education level for a civil secretary is a high school diploma. In addition, completion of 1- to 2-year vocational programs may increase an applicant's marketability. Usually, these types of programs offer formal training in computer and office skills. As of May, 2008, the Bureau of Labor Statistics lists median annual salaries for secretaries working in local government as $32,610 per year.
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