- 1). Address the letter to the person or entity that you are terminating the agreement with and state the date and time that the contract will be deemed "terminated." While this seems obvious, the step is provided so that you do not address the letter to a party's agent or employee who may or may not give the letter to the actual person responsible under the contract. It is important that you address the letter directly to the party you contracted with.
- 2). Describe, in as much detail as necessary, the reasons for the termination. This may be simple, such as "Since you have painted my house and I have tendered you the agree upon $500, our contract entered into on [date] is hereby terminated and neither party has any obligations to the other." It might be very detailed, such as describing conduct that voids the contract (such as fraud or mistake). Whichever the case may be, be as detailed as you can so that nothing is left to interpretation.
- 3). Include how the contracting party should contact you after the contract ends. Finally, end the contract termination letter by describing how the parties can proceed. You might include a statement such as "Please do not hesitate to contact my office with any questions or concerns regarding this agreement."
- 4). Sign and date the end of the letter. Send the letter to the party. Consider calling the other party to follow up and ensure that they received the letter.
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