- 1). Open the software Microsoft Office Outlook 2007.
- 2). Choose "Tools" from the menu bar and click on "Out of Office Assistant."
- 3). Choose the radio button to select "I am currently out of the office," then create the message you would like others to receive.
- 4). Type it in the empty box directly labeled "AutoReply only once to each sender with the following text." You can type anything you'd like, but it's most common to let others know you will be unavailable (you can include the reason if you'd like) and for how long.
- 5). Click "Ok." This message will automatically be sent to those who email you while you are unavailable.
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